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HST Call For Proposals January 2016

Hubble Space Telescope Call for Proposals for Cycle 24
Policies, Procedures & Phase I Proposal Instructions

3700 San Martin Drive Baltimore, Maryland 21218 help@stsci.edu

Operated by the Association of Universities for Research in Astronomy, Inc., for the National Aeronautics and Space Administration


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Call for Proposals
We invite scientists to participate in Cycle 24 of the Hubble Space Telescope (HST). The telescope and its instruments were built under the auspices of the National Aeronautics and Space Administration (NASA) and the European Space Agency (ESA). Management of HST's scientific program is carried out by the Space Telescope Science Institute (STScI). We anticipate allocating up to 3400 orbits in this cycle, including 1800 orbits for Small Programs, 650 orbits for Medium Programs, and 1000 orbits for Large and Treasury Programs. An additional 1000 Snapshot observations and 500 Pure-Parallel observations may be allocated. Abstracts of previously accepted programs can be found on the HST proposal catalogs webpage. · Phase I proposal deadline: Friday, April 8, 2016, 8:00 pm EDT · Phase II proposal/budget deadline: Thursday, July 21, 2016

Where to Get Help
· Read this Call for Proposals and the HST Primer. · Visit the STScI Phase I Roadmap. · Visit the Cycle 24 Announcement webpage. · Visit STScI's website at http://www.stsci.edu/ · Register (or review/check) a STScI Single Sign-On (SSO) Account. · Contact the STScI Help Desk. Either send an e-mail to help@stsci.edu, call 1-800-544-8125, or call +1-410-338-1082 from outside the U.S. and Canada.

Who's Responsible
The Science Policies Group (SPG), part of the STScI Science Mission Office (SMO), is responsible for the HST science program selection process. The SPG staff includes astronomers Claus Leitherer (Head of SPG), Neill Reid (Head of SMO), Andrew Fruchter, Janice Lee, Jennifer Lotz, Amaya Moro-Martin, Louis-Gregory Strolger, and Technical Manager Brett Blacker. The Cycle 24 Call for Proposals was edited by Louis-Gregory Strolger and Susan Rose, based in part on versions from previous cycles, and with text and assistance from many different individuals at STScI, in particular Ron Downes, Linda Dressel, Andrew Fox, Dorothy Fraquelli, Claus Leitherer, Neill Reid, Paula Sessa, and Denise Taylor.
Send comments or corrections to: Science Policies Group Space Telescope Science Institute 3700 San Martin Drive Baltimore, Maryland 21218 E-mail:help@stsci.edu


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Table of Contents
Chapter 1: General Information
1.1 1.2 1.3 1.4
......................................... 1 1 2 6 6 6 7 7 7 7 7 8 8 9 9 9 9 9 9

About this Document .................................................................... New and Important Features of Cycle 24 ................................ General Guidelines for Proposal Preparation......................... Resources, Documentation and Tools .....................................

Cycle 24 Announcement Webpage ............................................ Phase I Roadmap ....................................................................... HST Primer ................................................................................. Instrument Handbooks ................................................................ The Astronomer's Proposal Tool (APT) ...................................... Exposure Time Calculators (ETCs) ............................................ HST Data Archive ....................................................................... Duplication checking ................................................................... 1.5 STScI Help Desk ........................................................................... 1.6 Organization of this Document ................................................... 1.6.1 Policies, Procedures and General Information ........................... 1.6.2 Preparing and Submitting Your Proposal.................................... 1.6.3 Information Pertaining to Accepted Proposals ............................ 1.6.4 Appendices .................................................................................

1.4.1 1.4.2 1.4.3 1.4.4 1.4.5 1.4.6 1.4.7 1.4.8

Chapter 2: Proposal Submission Policies

............. 10

2.1 The Proposal Process: Phase I and Phase II....................... 10 2.2 Deadlines ....................................................................................... 11 2.3 Who May Submit .......................................................................... 11
2.3.1 Principal Investigator and Co-Investigators ............................... 11 2.3.2 ESA Scientists .......................................................................... 12 2.3.3 Student PIs ............................................................................... 12 2.4 Institutional Endorsement .......................................................... 12 2.5 Funding .......................................................................................... 13 2.6 Proposal Confidentiality ............................................................. 13
iii


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Chapter 3:Proposal Categories
3.2.1 3.2.2 3.2.3 3.2.4 3.2.5 3.2.6

........................................ 14

3.1 Overview of Proposal Categories ............................................ 14 3.2 General Observer (GO) Proposals ......................................... 15
Small GO Proposals ................................................................. Medium GO Proposals.............................................................. Large GO Proposals ................................................................. Calibration GO Proposals ......................................................... Long-Term GO Proposals ......................................................... Treasury GO Proposal .............................................................. 3.3 Snapshot (SNAP) Proposals .................................................... 3.3.1 Characteristics of SNAPs.......................................................... 3.3.2 Calibration SNAP Proposals ..................................................... 3.3.3 Guidelines for SNAP Proposals ................................................ 3.4 Archival Research (AR) Proposals ......................................... 3.4.1 Regular AR Proposals .............................................................. 3.4.2 Legacy AR Proposals ............................................................... 3.4.3 Calibration AR Proposals .......................................................... 3.4.4 Theory Proposals ...................................................................... 3.4.5 Guidelines for AR Proposals ..................................................... 3.4.6 Suggestions for AR Proposals .................................................. 3.5 Joint HST-Chandra Observing Proposals ............................. 3.6 Joint HST-Spitzer Observing Proposals ................................ 3.7 Joint HST/XMM-Newton Observing Proposals .................... 3.8 Joint HST-NOAO Observing Proposals ................................. 3.9 Joint HST-NRAO Observing Proposals ................................. 3.10 Mid-Cycle GO Proposals ......................................................... 3.11 Director's Discretionary (DD) Time Proposals ................... 15 15 16 17 18 19 21 21 22 22 24 24 25 26 26 28 29 29 30 31 33 34 36 37

Chapter 4: Observation Types and Special Requirements ..............................................
4.1.1 Continuous Viewing Zone (CVZ) Observations ........................ 4.1.2 Target-of-Opportunity (ToO) Observations ............................... 4.1.3 Special Restrictions on Observations with COS, STIS/MAMA and ACS/SBC ........................................................... 4.1.4 Solar System Targets ............................................................... 4.1.5 Observations of Targets That Have Not Yet Been Discovered or Identified ....................................................... 4.1.6 Time-Critical Observations........................................................ 4.1.7 Dithering strategies with ACS and WFC3 .................................

39 39 40 43 45 45 46 46

4.1 Primary Observations ................................................................. 39


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4.2 Parallel Observations ................................................................. 47
4.2.1 Coordinated Parallel Observations .......................................... 4.2.2 Pure Parallel Observations ....................................................... 4.2.3 Restrictions and Limitations on Parallel Observations .............. 4.3 Special Calibration Observations ............................................ 48 48 49 50

Chapter 5: Data Rights and Duplications

................ 52

5.1 Data Rights ................................................................................... 52 5.2 Policies and Procedures Regarding Duplications ............... 53
5.2.1 Duplication Policies ................................................................... 53 5.2.2 How to Check for Duplications .................................................. 54

Chapter 6: Proposal Selection Procedures

........... 55 55 56 56 58 59

6.1 How STScI Conducts the Proposal Review.......................... 55
6.1.1 The Review Panels ................................................................... 6.1.2 The Telescope Allocation Committee (TAC)............................. 6.2 Selection Criteria ......................................................................... 6.3 Ultraviolet Initiative ...................................................................... 6.4 JWST Preparatory Observations .............................................

Chapter 7: Guidelines and Checklist for Phase I Proposal Preparation..............................
7.1.1 Deadline .................................................................................... 7.1.2 Phase I Proposal Format .......................................................... 7.1.3 Page Limits for PDF Attachment............................................... 7.2 Proposal Preparation Checklist................................................

61 62 62 63 64

7.1 General Guidelines ..................................................................... 62

Chapter 8: Filling Out the APT Proposal Form ...........................................................................
8.1 8.2 8.3 8.4 8.5 8.6 Title ................................................................................................. Abstract .......................................................................................... Proposal Phase............................................................................ Category ........................................................................................ Cycle ............................................................................................... Requested Resources................................................................

66 67 67

67 67 67 68 8.6.1 Primary and Parallel Orbits ....................................................... 68 8.6.2 Total Targets ............................................................................. 68


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8.7 Proprietary Period ....................................................................... 8.8 Scientific Category ...................................................................... 8.9 Keywords ....................................................................................... 8.10 Special Proposal Types ...........................................................
8.10.1 Chandra ksec .......................................................................... 8.10.2 Spitzer hours ........................................................................... 8.10.3 XMM-Newton ksec .................................................................. 8.10.4 NOAO Nights .......................................................................... 8.10.5 NRAO Hours ........................................................................... 8.10.6 Theory ..................................................................................... 8.10.7 Legacy .................................................................................... 8.10.8 Calibration ............................................................................... 8.10.9 Treasury .................................................................................. 8.10.10 UV Initiative ........................................................................... 8.10.11 JWST Preparatory Science................................................... 8.11 Proposal PDF Attachment ...................................................... 8.12 Principal Investigator ................................................................ 8.13 Co-Investigators ........................................................................ 8.14 Datasets ...................................................................................... 8.15 Targets......................................................................................... 8.15.1 Target Number ........................................................................ 8.15.2 Target Name ........................................................................... 8.15.3 Provisional Coordinates .......................................................... 8.15.4 V-Magnitude............................................................................ 8.15.5 Other Fluxes ........................................................................... 8.16 Observation Summary (OS) ................................................... 8.16.1 Target...................................................................................... 8.16.2 Instrument ............................................................................... 8.16.3 Instrument Setup(s) ................................................................ 8.16.4 Config...................................................................................... 8.16.5 Science Mode ......................................................................... 8.16.6 Coronagraphy ......................................................................... 8.16.7 Polarizer .................................................................................. 8.16.8 Spectral Element..................................................................... 8.16.9 Orbits ...................................................................................... 8.16.10 Number of Iterations ............................................................. 8.16.11 Special Requirement Checkboxes ........................................ 8.16.12 Scheduling Requirements ..................................................... 8.16.13 Verifying Schedule Constraints .............................................

68 68 70 70 70 70 70 71 71 71 71 71 71 72 72 72 72 73 73 73 74 74 74 74 75 75 76 76 76 76 76 77 77 77 77 77 77 78 80


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Chapter 9: Preparation of the PDF Attachment....................................................................................
9.1 9.2 9.3 9.4 Scientific Justification ................................................................. Description of the Observations ............................................... Special Requirements ................................................................ Coordinated Observations ........................................................
Joint Joint Joint Joint Joint

81 82 83 84 85 85 86 86 87 87 88 88

HST-Chandra Observations ............................................. HST-Spitzer Observations................................................ HST/XMM-Newton Observations ..................................... HST-NOAO Observations ................................................ HST-NRAO Observations ................................................ 9.5 Justify Duplications ..................................................................... 9.6 Analysis Plan ................................................................................

9.4.1 9.4.2 9.4.3 9.4.4 9.4.5

9.7 Management Plan ....................................................................... 89

Chapter 10: Proposal Implementation and Execution ............................................................................
10.1 Notification .................................................................................. 10.2 Phase II Submission................................................................. 10.3 Program Coordinator and Contact Scientist Support ............................................................................................. 10.4 Duplication Checking ............................................................... 10.5 Technical Review ...................................................................... 10.6 Proposal Scheduling ................................................................

90 90 91

91 92 92 92 10.6.1 Unschedulable or Infeasible Programs ................................... 92 10.7 Access to Data Products ......................................................... 93 10.8 Archival Research Support ..................................................... 94

10.9 Visits to STScI............................................................................ 10.10 Failed Observations ............................................................... 10.11 Publication of HST Results................................................... 10.12 Dissemination of HST Results .............................................

94 94 95 96


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Chapter 11: Grant Funding and Budget Submissions
11.1 11.2 11.3 11.4 11.5 11.6

................................................. 97

Overview ..................................................................................... 97 Availability of Funds ................................................................. 98 Budget Submissions................................................................. 98 Eligibility for STScI Grant Funds ........................................... 99 Personnel Changes .................................................................. 99 Preparatory Funding & Pre-award Expenditures ............ 100

11.6.1 Preparatory Funding ............................................................. 100 11.6.2 Pre-award Expenditures ....................................................... 100 11.7 Proposal Review and Award of Funds............................... 100

Appendix A: Contact Information

................................ 101

A.1 Space Telescope Science Institute ....................................... 101 A.2 Canadian Astronomy Data Centre ......................................... 102

Appendix B: Scientific Keywords

................................ 103

Appendix C: Glossary of Acronyms and Abbreviations ................................................................ Appendix D: Internet Links

106

................................................ 109


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CHAPTER 1:

General Information
In this chapter . . .
1.1 About this Document / 1 1.2 New and Important Features of Cycle 24 / 2 1.3 General Guidelines for Proposal Preparation / 6 1.4 Resources, Documentation and Tools / 6 1.5 STScI Help Desk / 9 1.6 Organization of this Document / 9

1.1

About this Document
Two documents are of primary relevance for HST proposers: this Call for Proposals and the HST Primer. The Call for Proposals discusses policies and procedures, and explains how to submit a Phase I proposal. The HST Primer provides a basic introduction to the technical aspects of HST and its instruments, and explains how to calculate the appropriate number of orbits for your Phase I observing time requests. The Call for Proposals is available electronically only in HTML and PDF The HTML version is optimized for on-line browsing, and contains many related or more detailed information, both within the document itself and STScI documents. You are therefore encouraged to use the HTML electronically. Nonetheless, some people may prefer to read a hard copy, and in mind, the PDF version was optimized for printing. formats. links to in other version with this

In a hard copy printout of the PDF version any links to information on the internet will appear as underlined text. You can look up the internet address of the corresponding link in Appendix D.

1


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New and Important Features of Cycle 24

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1.2

New and Important Features of Cycle 24
Cycle 23 observations will end on September 30, 2016, and Cycle 24 will extend from October 1, 2016 to September 30, 2017. We will accept proposals for the following instruments: ACS, COS, FGS, STIS, and WFC3. Proposers to Cycle 24 should be aware that the instrument complement offered is subject to change. Please consult the Cycle 24 Announcement webpage for up-to-date information on the status of HST instrumentation.

What's New for Cycle 24 · JWST Preparatory proposals: STScI is encouraging the community to submit GO proposals for observations that complement and enhance the scientific impact of future JWST observations. Those proposals should be identified using the "JWST Preparatory Proposals" option in APT. Proposers should use the Special Requirements section for the PDF submission to describe the connection with specific JWST observations. The TAC will consider the potential impact of the overall program, including both the HST observations and future JWST observations. Following the recommendation of the Space Telescope Users Committee, JWST Preparatory proposals will have a default proprietary period of zero months. Proposers may request a proprietary period; that request will be reviewed by the TAC. More details are given in Section 6.4. · Very Large Treasury proposals: STScI encourages the community to submit proposals for very large Treasury programs (see Section 3.2.6), requesting at least 350 orbits in Cycle 24. Those proposals should be submitted as Treasury proposals. They will be reviewed by the TAC, with the aim of identifying at least one program for support. The orbit allocation for very large Treasury programs will be shared between the Cycle 24 and Cycle 25 GO Large/Treasury allocations, with a possible subsidy through Director 's Discretionary Time. · Mid-Cycle proposals: Up to 200 orbits per cycle will be available for Mid-Cycle GO programs (see Section 3.10). Mid-Cycle programs were initiated in Cycle 23 to provide the community with an opportunity to propose for in-cycle observations of recently-discovered, non-transient objects. Mid-Cycle proposals may be submitted anytime between August 15, 2016 and January 31, 2017. · E/PO Proposals: As you may be aware, NASA's Science Mission Directorate is restructuring its education program. As a result, we regret to inform the community that we are unable to issue a call for Cycle 24 E/PO proposals. We will keep the HST Cycle E/PO community informed of future opportunities should they become available.


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New and Important Features of Cycle 24

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· Past HST Usage information is no longer either requested or required in Phase I submissions. · Proposal format: Following the recommendation of the Space Telescope Users Committee, printed copies of proposals will list investigators alphabetically without identifying the Principal Investigator. The PI will be appropriately identified on accepted proposals. · Spectroscopic Legacy Archive: Cycle 24 proposers will be able to mine the new HST Spectroscopic Legacy Archive for high-level data products intended to accelerate the scientific use of existing spectroscopic data. This archive will contain "science grade" co-added spectra of all usable public data, combining exposures for each target from across visits, programs, and cycles. This data will be organized into "smart archives" by target type (such as "hot stars" and "white dwarfs") and by scientific purpose ("IGM absorption sources") so that samples can be readily constructed and downloaded without manual interaction with MAST. The first generation of these products for the FUV modes of COS will be available online via MAST in early 2016. We encourage the development and submission of Archival Programs based on these new products. · Archive changes credentials to Single Sign-On: As of April 2015, the Archive's account management system has been replaced by the STScI Single Sign-On (SSO) System. Most users will need to register for a new account. As an Archive user, the only difference you should see (apart from a different registration process) is that instead of a username, you will login with your email address. You can check whether or not you currently have an SSO account here (https://archive.stsci.edu/registration/index.html). It is not necessary to register for an account to search the Archive catalogs or retrieve public data. However, to retrieve proprietary data, such as recently archived HST data, an SSO account is required. When retrieving proprietary HST data, the Retrieval Options page will ask you to enter your SSO email and password. This will be used to verify that you are authorized to retrieve the data. (You can also use your SSO account to retrieve public HST data, instead of doing so anonymously, if you wish.) · Solar System and Exoplanet Proposals: Starting Cycle 24, the "Planets" mirror panels will review proposals covering exoplanet and debris disk science. Proposals for archival research/observations of Solar System targets will be reviewed by a separate panel. · Scientific Keywords: STScI has revised and updated the Scientific Keywords that are valid for use in the Phase I proposal templates. The revised list of keywords is given in Appendix B. · Medium Proposals (those requesting between 35 and 74 orbits) are continued as a separate proposal category (see Section 3.2.2). This cycle, Medium Proposals are reviewed by the panels and ranked together with the Small Proposals. Each panel is assigned a quota. The total orbit pool is nominally 650 orbits in size, although the TAC has the ability to decrease or increase this number in order to balance the pressure between Regular, Medium, and Large Proposals.


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New and Important Features of Cycle 24

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· New Supported Sample Sequence for WFC3/IR: The sample sequence SPARS5, intermediate between RAPID and SPARS10, is intended to allow the efficiency and uninterrupted time series of SPARS10 and yet be short enough in cadence to better isolate an exoplanet-host star from a nearby stellar companion in spatially-scanned observations using IR grism. See the article in WFC3 STAN Issue 20. · New Supported WFC3/UVIS Apertures: The apertures UVIS2-C512C-CTE and UVIS2-C1K1C-CTE enable observers to automatically place a small target near a readout amplifier to reduce CTE losses while still reading out all of the detector. See the article in WFC3 STAN Issue 20. · New Supported Coronagraphic Position for the STIS CCD: For Cycle 24 STIS/CCD imaging observations with the BAR5 coronagraphic position will be supported. This is intended to provide high contrast at inner working angles as small as 0.25 arcseconds. See the STIS coronagraphy webpage and the articles in the November 2015 and March 2014 STIS STAN for additional details, and what for additional updates on the performance of this new position in future STIS STAN articles. Important Features Carried Over From the Previous Cycle · The Ultraviolet (UV) Initiative will continue in Cycle 24. This initiative is designed to take full advantage of the unique UV capabilities of Hubble while they still exist. Small, Medium, Large, and Treasury GO Proposals are all eligible, but SNAP Proposals are not. The available UV instrument modes include ACS/SBC imaging, COS spectroscopy, STIS/MAMA imaging and spectroscopy, STIS/CCD spectroscopy (UV gratings only) and WFC3/UVIS imaging (UV filters only; this does not include F336W, the U-band filter). The UV Initiative also extends to Archival (AR) Proposals, in the Regular AR (Section 3.4.1), Legacy AR (Section 3.4.2), and Theory (Section 3.4.4) categories. STScI will ask the review pan