HOW TO SUBMIT A CYCLE 8
HST PHASE I PROPOSAL
For HST Observing Proposals, the only option for preparing
and submitting the proposal, is the submission of an electronic
Proposal (filled-in LaTeX template) file and PostScript or PDF file.
For HST Archival Research Proposals, the only option for
preparing and submitting a proposal is the submission of an
electronic Proposal (filled-in LaTeX template) file and a paper
proposal with signatures.
- The submission deadline is September 11, 1998 8:00 p.m. EDT. We urge
applicants to submit their proposals well before the deadline, to
avoid possible last-minute hardware or overloading problems, or
network delays/outages.
- The proposer must send via electronic mail both the filled-in
LaTeX Proposal Template and the PostScript or PDF file output from
LaTeX (which can incorporate any desired monochrome figures as
encapsulated PostScript). For large PostScript or PDF files, an
ftp area is available. Student Principal Investigators (PIs)
should also send one copy of the certification letter from the
faculty advisor, as described in section
5.2
of the
Call
for Proposals.
- The total length of a proposal must not exceed 10
pages. Note however that target lists longer than 1 page and
the list of previously approved HST programs are not counted
against the total page limit.
- Submission of the Archival Research Paper proposal should
include: Two (2) complete, single-sided copies of the proposal
as well as Budget Forms GF-97-1 through GF-97-3 (attached to both
copies of the proposal), with required institutional
signatures.
Where to Submit Proposals
The electronic version of the Proposal Template file (and the
postscript file should be sent via computer network mail directly to
the following proposal-submission electronic mail addresses:
INTERNET: newprop@stsci.edu
Paper Archival Research forms should be sent to the following
address:
Science Programs Selection Office, Room N307A
Space Telescope Science Institute
3700 San Martin Dr.
Baltimore, MD 21218 USA
Proposers will receive an acknowledgement of their e-mail after it
is received at the STScI; due to the volume of incoming proposals,
especially close to the deadline, the acknowledgement messages may be
delayed, if no acknowledgement is received within 24 hours, proposers
should contact the Science Programs Selection Office. The e-mail
user-id for general correspondence is
help@stsci.edu, and the telephone
number is 800-544-8125 (toll-free within the U.S.) or 410-338-1082.
For postscript submission, a separate message will be sent regarding
the printing status (success or failure) of the file. If you want to
have someone other than the PI be the contact person for the
PostScript printing status, please use the field in the template, do
not send email messages to newprop or the help desk.
Step-by-step Instructions
1. Obtain the Template and Style Files. To
obtain electronic copies of the .tex template files and the style
file, please send an e-mail message to user-id newprop, containing
the words "request templates""in the subject line. Proposers will
receive the following files by automatic "return e-mail":
- the Phase I Observing Proposal Template file obstemplate.tex
and the Phase I Archival Research Proposal Template file
artemplate.tex,
- the style file phase1.sty,
- an example of a completed observing template file in
obsexample.tex,
2. Fill out the Template File. Fill out the Phase I
Proposal Template file using any text editor on the proposer's local
computer. Detailed instructions can be found in the template itself
or the Call for Proposals.
3. Send the Template File Electronically - Unformatted
Submission. Send the completed Phase I proposal LaTeX template
file to the STScI by e-mail to the account named newprop, before the
deadline for electronic submission. This is the first step of the
submission.
4. Send the formatted version of your Proposal to STScI -
Formatted Submission. There are two options for the Formatted
Submission. You can either send a PostScript or PDF file via email or
via FTP for an Observing Proposal, or via Paper for an Archival
Research Proposal. See the Cycle 8 Page for details:
http://www.stsci.edu/ftp/proposer/cycle8/announce.html