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INSTRUCTIONS FOR COMPLETING THE BUDGET FORMS




GENERAL INFORMATION


GO/AR Budget Forms GF-97-1 and GF-97-2 provide ST ScI with a breakdown of the anticipated
costs to analyze HST data. An original and one copy of these forms, together with Budget Narrative Form
GF-97-3, must be submitted to the ST ScI Grants Administration Branch for the Phase II deadline. Forms
GF-97-1 and 97-2 must also be submitted for a revision of an approved grant budget. For multi-
institutional budget requests, one copy of the three budget forms from each Co-I institution must be attached
to the Principal Investigator's (PI's) budget. The PI will submit all budgets for an HST program to ST ScI.
In addition, please attach a copy of the institution's current Federal Indirect Cost Negotiation Agreement
that supports the rate used in the budget.



INSTRUCTIONS FOR COMPLETING FORM GF-97-1


Please read the attached budget guidelines before completing this form. Information concerning
the allowability of costs may be found in the Call For Proposals and in the ST ScI General Grant
Provisions. A separate page should be attached if additional space is required to list all of the costs for any
item on the forms. Additional information or justifications of specific items should be provided on the
Budget Narrative Form (GF-97-3).


Item 1-8: Self-explanatory.


Item 9(A): List the salaries and wages for the personnel associated with the Program.


Item 9(A)-1: List the senior personnel who will be working on the project and provide a
breakdown of their salaries and wages for up to a twelve month period.


Item 9(A)-2: List the costs for the Other Personnel associated with the Program.


Item 9(B): List the amount of fringe benefits applicable to 9(A)-1 and -2, provided such costs
are not included in the organization's indirect cost pool. Please provide the
rate(s), base(s) and total fringe benefits.


Item 9(C): List the costs for domestic and foreign travel. Itemize travel by destination and
the cost of each trip. All travel outside of the United States, its possessions, and
Canada, must be performed on U.S. flag carriers to the extent service is available.


Item 9(D): Indicate the types of supplies and materials needed and the basis or method of
computation.














INSTRUCTIONS FOR COMPLETING THE BUDGET FORMS CONT.




INSTRUCTIONS FOR COMPLETING FORM GF-97-2


Item 9(E): Include a breakdown of costs based on established computer service rates.

Item 9(F): Provide an estimate of the amount of publishing costs based on number of pages times cost per
page.

Item 9(G): List all items of equipment (any item exceeding $1,000 and 2 years useful life). Please see the
Call For Proposals or General Grant Provisions for more information on the ST ScI policy
concerning such purchases.

Item 9(H): Funds to be awarded directly by ST ScI to Co-Investigators (Co-Is) should be listed in this
category. Budget Forms (GF-97-1 - GF-97-3) for each Co-I should be attached to the PI's budget.

Item 9(I): Itemize each item and provide a justification. Please use a separate page if necessary.

Item 9(J): Indirect costs based on a rate established with a Federal Agency are allowable. Please attach a
copy of your institution's current Federal Indirect Cost Negotiation Agreement that supports the
rate used in the budget. Institutions which do not have an established rate may charge an amount
up to 10% of total direct costs not to exceed $5,000. The indirect cost rate should not be applied
to item 9(H) since ST ScI will award those funds directly to each Co-Investigator. Please see the
Call For Proposals or the General Grant Provisions for more information on the ST ScI policies
concerning indirect costs.

Item 10: Total of Items 9(A) through 9(J).

Item 11: Indicate the funding requirements for future observing cycles as well as the approved funding for
previous cycles (if applicable).

Item 12: With the exception of preparatory funding, ST ScI grant funds will not be awarded until
observational data are obtained for a project. Proposers may request up to 10% of the total project
costs, if necessary, for preparatory activities prior to the receipt of observational data. For
Archival Researcher Programs, funding will be provided shortly after funds are allocated to each
Program.

Item 13: Indicate whether any of the costs of the project will be provided by a source other than ST ScI.
Normally, the grantee institution will be expected to provide at least one half of the cost of all
major items of equipment.

Item 14: Provide a list on a separate page of all non-U.S. scientists who will be working on the project.
Certification is required that only U.S. scientists will receive grant funds.

Item 15: Provide a list on a separate page of all Federal Employees who are associated with the project.
Certification is required that none of the research costs of those employees are available through
their Federal Agency.

Item 16: Provide a list of current and pending research support.

Item 17: The signature of an authorizing official of the institution assuming responsibility for the project
should be provided in the space indicated. The signature of an unaffiliated U.S. scientist should
be provided in this space, if applicable.