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Astronomical Data Analysis Software and Systems VII
ASP Conference Series, Vol. 145, 1998
R. Albrecht, R. N. Hook and H. A. Bushouse, e
Ц Copyright 1998 Astronomical Society of the Pacific. All rights reserved.
ds.
Keeping Bibliographies using ADS
Michael J. Kurtz, Guenther Eichhorn, Alberto Accomazzi, Carolyn
Grant and Stephen S. Murray
Smithsonian Astrophysical Observatory, Cambridge, MA 02138, Email:
dmink@cfa.harvard.edu
Abstract. Nearly every working astronomer now uses the NASA As­
trophysics Data System Abstract Service regularly to access the technical
literature. Several advanced features of the system are not very well used,
but could be quite useful. Here we describe one of them.
Astronomers can use the ADS to maintain their publication lists; a
simple http link can bring a current bibliography at any time. In this
paper we show how to form the link, how to include papers which ADS
does not currently have, and how to deal with name changes.
The ADS can be reached at: http://adswww.harvard.edu/
1. Introduction
The NASA ADS Abstract Service (Kurtz et al. 1993) is now a standard research
tool for the majority of astronomers; more than 10,000 di#erent astronomers use
it each month, more than 300,000 queries are made, and more than 30,000 papers
are read.
Most astronomers maintain an active list of their publications. Because
ADS automatically (from the point of view of a user) obtains nearly all journal
articles in astronomy, and many book and conference proceeding articles, it can
automatically maintain publication lists for most astronomers.
2. Linking to a Personal Bibliography using ADS
Linking to a personal bibliography is very simple. For example the following
links to Martha Hazen's bibliography.
http://adsabs.harvard.edu/cgi­bin/abs connect?author=hazen,m.
&aut syn=YES&nr to return=all
This sets the author=last, first initial (author), turns on author synonym
replacement (aut syn), and returns all papers in the database (nr to return).
Should last name and first initial not be unique, or if other features are
desired the query becomes somewhat more complex. If you want to specify the
author middle initial in addition to the first initial, use exact author matching
(&aut xct=YES):
http://adsabs.harvard.edu/cgi­bin/abs connect?author=last,+f.m.
&aut xct=YES&return req=no params&jou pick=NO
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Keeping Bibliographies using ADS 479
Note that there can not be any spaces in the URL, so the ''+'' sign replaces
spaces. Also, you can search for two di#erent formats of author names by enter­
ing two author arguments, separated with a semicolon. This does not include
the listing of parameters at the bottom of the page (return req=no params).
Also it only returns articles from refereed journals (jou pick=NO).
3. Adding Papers into ADS
While ADS is reasonably complete for astronomy journal articles, it is missing
many articles. To have a complete bibliography via ADS one needs but to add
the missing articles into ADS. The following link gets the form interface for
doing this:
http://adsabs.harvard.edu/submit abstract.html
Figure 1 shows a completed form.
Note that, while abstracts are most welcome, they are not required for
inclusion in the database. If one already has a bibliography, one may reformat
it into the simple form shown in:
http://adsabs.harvard.edu/abs doc/abstract format.html
then submit the whole list (minus the papers already in ADS) via e­mail to
ads@cfa.harvard.edu.
4. Dealing with Name Changes
Many people change their names during the course of their careers. In the
example above Martha Hazen was M. Hazen, M. Liller, M. Hazen­Liller, and
M. Hazen. ADS tracks these changes. If your name is not properly tracked
by ADS, just send e­mail to ads@cfa.harvard.edu and list all the names you
have published under. Your bibliography will then work properly, so long as the
aut syn flag is set as YES.
References
Kurtz, M.J., Karakashian, T., Grant, C.S., Eichhorn, G., Murray, S.S., Watson,
J.M., Ossorio, P.G., & Stoner, J.L. 1993, in ASP Conf. Ser., Vol. 52,
Astronomical Data Analysis Software and Systems II, ed. R. J. Hanisch,
R. J. V. Brissenden & Jeannette Barnes (San Francisco: ASP), 121

480 Kurtz, Eichhorn, Accomazzi, Grant and Murray
Figure 1. A completed submission form for ADS