Документ взят из кэша поисковой машины. Адрес оригинального документа : http://www.naic.edu/alfa/ealfa/meeting2/handouts/guidelines_v3.txt Дата изменения: Sat May 13 00:11:11 2006 Дата индексирования: Sun Dec 23 03:55:32 2007 Кодировка: Поисковые слова: annular solar eclipse

Dear E-ALFA Consortium Members,

Hopefully you have had an opportunity to look over the presentations made during our second meeting. I will be circulating an executive summary of what I feel are some of the outstanding issues in the next week, and we will also circulate more detailed notes on the discussions.

First, though, I want to call your attention to changes that were proposed to the organizational structure of our consortium, and I invite you to comment on them and suggest changes during the next week. After that we will hold a formal email vote on the proposal and any proferred amendments. The proposed guidelines are given in detail at the end of this message, but I thought it might be helpful if I provided a summary of the changes first:

The proposal is to continue to have a larger consortium, but we will also
have a set of smaller project groups centered primarily on the survey
proposals we expect to emerge from the full consortium. Rules like those
that we spelled out previously for the full consortium will be
recommended for each of the projects.

The former steering committee will be replaced by a "coordinating
committee," which will consist of the leaders (PIs) of each project and
one or more "at-large members" whose charge might be to deal with
specific areas that cross projects, like outreach or commensal observing.
In order to guard against imbalances, nominations for at-large members of
the coordinating committee would need to be approved by the project
leaders.

The advantages we saw in this structure is that it will permit greater
flexibility for individual teams to coordinate commensal observing with
G-ALFA and P-ALFA projects, and it recognizes the wide diversity of
observing modes, analysis and archiving needs particular to different
projects.

We held an informal vote on these proposed guidelines during the meeting, and they were recommended unanimously, however we recognized that there may be improvements that could be identified after further reflection.

Please read the guidelines and if you have any recommended changes or clarifications, they can be offered as amendments. General discussion can be sent to the e-alfa email exploder (alfa_extragalactic@naic.edu) or to the current members of the steering committee: (Lister.Staveley-Smith@csiro.au) or me (schneider@astro.umass.edu). If you wish to propose a specific amendment, make sure to let me know, and I will include it as part of the voting we carry out next week.

If you are having trouble with the email exploder, please contact Arun Venkataraman (arun@naic.edu) or Steve Torchinsky (Steve.Torchinsky@naic.edu).

---Steve Schneider


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E-ALFA Guidelines: Verson 2A
CAPITALIZED PORTIONS are clarifications of wording and additions based on
Sunday's discussion. Enumeration was also added to aid in discussion

1. The "E-ALFA consortium" is a group of individuals interested in extragalactic spectral line programs usng ALFA and who are committed to coordinating efforts to the extent possible in order to maximize science return and program efficiency. It is our intent that membership in the E-ALFA consortium should be open to all interested parties irrespective of institutional affiliation, career level, expertise or scientific background.

2. "Consortium projects" are programs for the use of ALFA that are significantly greater in scope and ambition than typical Arecibo observing programs and lie within the rubric of extragalactic spectroscopy. Consortium projects are undertaken by teams of individuals (the "project team") who are committed to contributing in concrete but diverse ways to efforts associated with the consortium projects. The leader of a project team is the observing project principal investigator.

3. The E-ALFA "coordinating committee" consists of the team leaders of E-ALFA consortium projects that have been granted telescope time or those in the development stage that have been endorsed by the E-ALFA consortium. The coordinating committee is tasked with providing leadership to the E-ALFA consortium overall as well as advocating for and coordinating E-ALFA interests with NAIC and with the other ALFA science consortia.

4. ADDITIONAL AT-LARGE MEMBERS OF THE COORDINATING COMMITTEE, APPROVED BY THE TEAM LEADERS, MAY BE ADDED TO PROVIDE BALANCE, SUBJECT TO ENDORSEMENT BY A MAJORITY VOTE OF THE CONSORTIUM.

5. AT LEAST ONE MEMBER OF THE COORDINATING COMMITTEE MUST BE FROM A U.S. INSTITUTION.

6. THE COORDINATING COMMITTEE WILL FURTHER ORGANIZE ITSELF AS NEEDED TO ACCOMPLISH ITS GOALS.

7. MEMBERSHIP IN A PROJECT TEAM CONSTITUTES MEMBERSHIP IN THE E-ALFA CONSORTIUM BUT NOT VICE VERSA. INDIVIDUALS MUST CONTRIBUTE TO A PROJECT TEAM TO EARN MEMBERSHIP IN SUCH.

8. It is understood that the level and nature of commitment may vary widely according to an individual's circumstance and expertise and may include diverse tasks such as development of software and algorithms, conduct of correlative, theoretical or numerical studies or complementary observations, survey management,
development of educational or outreach materials, etc. The final specification of commitment and its return in terms of team membership, authorship, data/software/tool access, etc. is left to the members of each project team.

9. The following guidelines are suggested to apply in general within EACH E-ALFA project team:
A. Initial team membership should be kept as open as possible. However,
each individual should specify his/her potential contribution to a
project to be considered as a team member when the team is formed.
B. An "active member" is anyone who has lived up to his/her annual
commitment to a project team. Commitments in terms of contribution and
level of effort should be agreed upon annually by the team member and the
team leader.
C. Members can be added to a team by agreement of a majority vote of the
team upon request to the team leader who will work with the new member to
specify his/her level of commitment.
D. In rare circumstances, membership can be withdrawn from a team if a
person does not fulfill his/her commitment (or for other extraordinary
reasons) for a period exceeding one year. The individual will be
contacted and notified in writing by the team leader of the pending
decision and will be given an opportunity to provide an explanation to
the other members of the team. Upon receipt of such an explanation or the
passage of a reasonable period of time without such, the team leader may
call for a vote on membership withdrawal. A 2/3 majority of the team is
required to remove membership.
E. A member can leave a team at any time but is requested to inform the
team leader of his/her intent to do so.
F. A member who has left the team in good standing may apply to rejoin at
a later time without prejudice.
G. All active members of a team will be provided the opportunity to vote
on matters pertaining to the team.
H. Authorship rights will be extended to all active and former members
whose work has directly or indirectly contributed to the science of the
paper. The order of the authors will be decided by the authors of each
paper.

10. Issues not restricted TO WITHIN A PROJECT TEAM, such as voting on the current guidelines or future modifications to them, THE ENDORSEMENT OF NEW PROPOSED CONSORTIUM PROJECTS, OR AT-LARGE MEMBERSHIP ON THE COORDINATING COMMITTEE, will be subject to a majority
vote of the entire E-ALFA consortium. Voting will occur via a readily accesible mechanism such as e-voting to a neutral party.

11. EACH PROJECT leader has the first responsibility for trying to resolve conflicts within a PROJECT. The coordinating committee will serve as a resource to try to resolve conflicts within the consortium and/or its constituent project teams. If no solution can be achieved, conflicts will be resolved by majority vote of the PROJECT team or consortium as a whole, as appropriate.