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Formalities
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According to the # 7.1. of the
Acting Statutes/Regulations on the International Astronomy Olympiad
there should be an Authorized National Representative (Astronomical) Organization
(ANRAO) in every participating state: A national
astronomical society, a department (section) of the EAAS or IAU
in the state, a leading observatory, an astronomical department
of a leading university, a ministry of education or another
appropriate competent institution.
Hereafter, the term of National Astronomical Society
is used in the meaning stated above.
For the countries which territories send two teams to
the International Astronomy Olympiads (like Moscow land
and other territories of Russian Federation or Crimean
peninsula and other territory of Ukrainian state) there
should be separate ANRAOs for every participating in IAO
part (territory) of the country.
Institution, which one belongs or relates to one territory
of the country, cannot be ANRAO for other territory.
It the case the ANRAO-organization is all-national
(relates to all country), only the members of the organization
that belong or relate to the actual part of country
are responsible for ANRAO issues (have the rights and duties).
An astronomical organization of a state which claims
to be the Authorized National Representative (Astronomy)
Organization has to send an application
(see formalities below)
to the Olympic Coordinating Council (# 7.2.)
signed by the Chairman of the organization.
It is necessary to mention in the application the names of the persons
responsible to contact in Russian and in English.
Some documents (including translation set of of some official IAO
documents into native language) have to be included to the application.
ANRAO is responsible for translation IAO documents into languages
necessary for National institutions. Particularly ANRAO translates texts
of "Acting Statutes/Regulations on the International Astronomy Olympiad"
and Supplement Instructions from English into National languages.
In the case the only organization of the state claims to be the
Authorized National Representative Organization the juridical
power of the organization to be ANRAO started since the date of
receiving the formalities by the Olympic
Coordinating Council (# 7.2.)
and till not more than for 4 years (shorter period may be mentioned
in the application) since the date of issuing the application.
Prolongation should be done by a confirmation or a new application.
In very special cases (like serious changing in the IAO statutes)
the EAAS may cancel validity of all previous applications (even if formally
they are not expired) and demand every ANRAO to issue new version
of the application.
In the case two or several astronomical organizations
(two or more astronomical societies, two universities,
etc.) of the state claim to be the Authorized National
Representative Organization the preference should be given
to the organization that organizes national astronomy
olympiads/competitions. Points at issue should be
determined by a Decree of the
EAAS Board.
An Authorized National Representative (Astronomy) Organization
has to organize National Astronomy
Olympiad, form the team of the state to participate in IAO,
prepare annual report about National Olympiad to IAO, prepare
application to participate in coming IAO, etc.
The rule has came on 01.01.2010 into operation.
The official web-site of the organization which is being ANRAO, should contain
the information that the organization has taken up the duties of ANRAO.
In case of absence of an official web-site of the organization, this information
should be displayed on official site of higher organization.
The web-site or web-page should contain also the full information on how formation
of the team of the country the International Astronomy Olympiad is made,
and the information for any student of the country (potentially having rights
to participate in IAO) how and in what stages should he or she participate
to be in selection process for the country's team to IAO.
In the case two or several persons of an actual ANRAO send
any different information about the same situations in the
National Olympic Movement, the Olympic Coordinating Council
(# 7.2.) have to communicate
only with the Chairman of the organization or his/her deputy
(the person signed the ANRAO application)
for all problems concern the country's participation in IAO.
Formalities of the applicating are the following:
There should be The "Authorised National Representative (Astronomy)
Organisation" in every participating country (according to # 7.1.
of the Olympic Statutes: http://www.issp.ac.ru/iao/statutes/ ).
The astronomical (or other scientific-educational) organisation
which claim to be the Authorised National Representative
(Astronomical) Organisation has to send an application to the
Olympic Coordinating Council signed by the Chairman of the
organization or his/her deputy (i.e. only by representative officials of
the Organisation, for example, secretary's signature is not valid
for this case; also signature of head of a department of an organization
is not valid if the application concerns the whole organization)
that the Organisation takes obligations to represent
the country in the IAO according to the "Acting Statutes/Regulations
on the International Astronomy Olympiad" (including fulfillment all
obligations of the "Authorised National Representative Astronomical
Organisation (ANRAO)").
The application should be done in one of the official languages of
the Olympiad: Russian or English.
The following data should be in the application:
1. Official postal address of the organisation, phone, fax, email,
web-site (if any).
2. Official person responsible to fulfill jobs with the International
Astronomy Olympiad and to sign official papers issued by ANRAO
(postal address, phone, fax, email).
3. Official conact person for communication in Russian language
(postal address, phone, fax, email).
4. Official conact person for communication in English language.
(postal address, phone, fax, email).
Person for p.2 have to be different from the person signed
the application.
The same person for pp.2-4 or pp.3-4 is possible.
Application has to have a juridical power, i.e. to be in a form of
colour headed notepaper with a stamp, date of issue and registered
issuing number.
Translation from English to Native language of rules for a jury
memeber is necessary to be presented with the application. Please,
ask OCC Chairman this document in English (3-4 pages).
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