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re: Rappel 2007 IAU meetings


Dear Presidents,

The IAU Executive Committee, in its meeting of 18-20 April 2005,
and in consultation with the IAU Division Presidents, has decided
to upgrade the IAU Colloquium series to IAU Symposium status, and 
to simplify the IAU meeting proposal procedure.

This implies that the IAU Colloquium series will stop at No. 200.

The simplification of the IAU meeting proposal procedure comprises:
- Letters of Support from Divisions, Commissions and Working/
  Program Groups will not be necessary anymore. 
- Instead, proposers should (a) make sure which IAU Divisions, 
  Commissions and Working/Program Groups are relevant for their 
  proposal; (b) consult with the Presidents of those Divisions, 
  Commissions and Working/Program Groups informally about the 
  contents of their proposal; and (c) add to their proposal a 
  brief report of that consultation.  
A time line of due dates is given below.

Please inform your membership of this message.

If you have any questions or comments on this matter, 
please let me know.


This brings to you my best wishes,

Karel A. van der Hucht
IAU AGS

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PROCEDURE FOR SUBMISSION OF PROPOSALS FOR IAU SYMPOSIA TO BE HELD IN 2007

As of 2006, the IAU will end its IAU Colloquium Series. For the year 2007 
and later the IAU will accept proposals for IAU Symposia, about nine per year. 

The IAU welcomes proposals for 2007 IAU Symposia, following the rules and 
guidelines given at < http://www.iau.org/IAU/Activities/meetings/ > . 

Should IAU members wish to propose an IAU Symposium for the year 2007, 
the following procedure applies:

*  Observe the <Rules and Guidelines for IAU Scientific meetings>.

*  Observe the Time Line of Due Dates as given below.

*  Thus, the first step is: send a one-page Letter of Intent (LoI) to the 
   <IAU Assistant General Secretary> (AGS), before 15 September 2005.
   The LoI should provide:
   . the title of the intended symposium,
   . the name(s) of the foreseen SOC chairperson(s), 
   . the desired Coordinating IAU Division for the intended symposium,
   . the venue and the preferred dates,
   . a short list of topics (up to 10).
   
*  Last step: submit your final proposal to the <IAU Proposal Web Server> 
   before December 15, 2005.

Should you have any question about this matter, please feel free to 
consult the <AGS>:

Karel A. van der Hucht      
Assistant General Secretary 
International Astronomical Union  

SRON Netherlands Institute for Space Research 
Sorbonnelaan 2                 
NL-3584 CA UTRECHT 
the Netherlands     
tel: +31-30-2535729
fax: +31-30-2540860
email: K.A.van.der.Hucht@SRON.nl 


==============================================================================
TIME LINE OF DUE DATES FOR SUBMISSION OF PROPOSALS FOR IAU SYMPOSIA IN 2007
==============================================================================

15 September 2005 -- Due date for proposer to submit a Letter of Intent (LoI) 
                     to the <Assistant General Secretary> (AGS). LoIs will be 
                     posted on the IAU web site. 

                  -- Informal consultation of proposers with Presidents of 
                     relevant IAU Divisions (DPs), IAU Commissions (CPs) 
                     and/or IAU Working/Program Groups (W/PGPs).

15 December  2005 -- Due date for proposer to submit to the IAU Proposal Web 
                     Server the final proposal and a <.zip> file containing 
                     scientific rationale, draft programme, tentative 
                     speakers list, and a brief report of the consultation 
                     with DPs, CPs and/or W/PGPs.

******************************************************************************


15 January   2006 -- DPs receive from AGS a paper copy of all proposal 
                     material.

 1 March     2006 -- Due date for DPs' reviewing, ranking and comments via 
                     IAU Proposal Web Server, in consultation with Division 
                     OC, CPs and W/PGPs.                     

15 March     2006 -- Due date for AGS to make DP evaluation summary available 
                     to DPs, preparing for a teleconference and final ranking.

 1 April     2006 -- Due date for AGS to send all proposal material and DP 
                     evaluation report to IAU-EC.

 1 May       2006 -- Final selection by IAU-EC. 

15 May       2006 -- AGS informs all proposers, DPs, CPs, W/PGPs of final 
                     selection.

==============================================================================

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