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MINUTES OF THE EIGHTY FOURTH MEETING OF THE MANAGEMENT COMMITTEE OF ARMAGH OBSERVATORY AND PLANETARIUM HELD ON 17 NOVEMBER 2011 AT 10.30 A.M. IN THE CASSINI ROOM, ARMAGH PLANETARIUM Present: His Grace, The Most Reverend A.E.T. Harper (Chairman), Dr F. Byrne, Mr E. Donnelly, Professor A. Hibbert, Dr M. McKay, Professor R. Oudmaijer, Professor T. Ray and Mrs P. Wilson Mr B. Hannam, Archdeacon R. Hoey, Mr A. Peoples and Mr M Cory (DCAL) Professor M. Bailey, Dr T. Mason, Mr J. Copeland and Dr G. Ramsay (Item 8)

Apologies: In attendance:

1. CONFLICTS OF INTEREST Members declared no conflicts of interest. 2. MINUTES OF THE MANAGEMENT COMMITTEE MEETING HELD ON 2 JUNE 2011 2.1. 2.2. Mrs Wilson asked that the draft Minutes at 4.12 be changed to include a new subsection (c) Repointing work to the steps at the front of the main entrance was deemed to be unsatisfactory and the issue should be raised with CPD. Mrs Wilson asked that the draft minutes at Section 7 should include a new section to reflect that Professor Bailey had advised that the Chairman of the Ulster History Circle (UHC), Mr Chris Spurr, had approached him with a request to discuss the possibility of attaching a blue plaque to one of the Observatory buildings to celebrate the achievements of the Observatory's third Director, Dr Thomas Romney Robinson. Also that extensive discussion took place on the merits of attaching a blue plaque on an Observatory building and Professor Bailey undertook to correspond with Management Committee members on the matter and provide a summary report for the next meeting of the Management Committee. Dr McKay asked that 7.2 of the draft minutes be changed to reflect that Dr McKay had only suggested that Mr Canete be asked to visit the Observatory and Planetarium. With these changes the minutes of the meeting of 17 June 2011 were approved by members and signed by the Chairman as a correct record of the meeting.

2.3. 2.4.

3. MATTERS ARISING FROM THE MINUTES Professor Bailey, Dr Mason and Mr Copeland referred to the following matters: 3.1. 3.2. 3.3. 3.4. 3.5. 3.6. 3.7. Minute 3.1.1 ­ the personnel matter is dealt with in the report of the Audit and Risk Management Committee and in Dr Mason's interim report. Minute 3.3.4 ­ the status of the Sharp clock. The issue remains under investigation and is dealt with in the Observatory Director's interim report. Minute 3.3.5 ­ the issue of whether the equal pay compensatory sum applies to Observatory and Planetarium staff remains unresolved and is dealt with in the Observatory Director's interim report. Minute 3.3.8 ­ the Observatory main building is dealt with in the Observatory Director's interim report. Minute 7.1 ­ Professor Bailey was asked to make further enquiries concerning the need to maintain the meridian markers in a good state of repair. Minute 7.2 ­ Professor Ray asked that the corporation and Dublin Institute for Advanced Studies (DIAS) co-ordinate with each other to arrange a visit by Mr CaЯete. Minute 7.3 ­ Dr Mason provided a verbal update on the CCEA's use of Planetarium materials in the June 2011 GCSE English Language paper.




MINUTES OF THE MANAGEMENT COMMITTEE OF ARMAGH OBSERVATORY AND PLANETARIUM 17 NOVEMBER 2011 PAGE 2 4. CHAIRMAN'S BUSINESS 4.1. 4.2. The Chairman advised that Professor Dufton had submitted his resignation as the Queen's University Belfast nominee on the Management Committee with effect from 28 October 2011. Professor Bailey had contacted QUB to ask for a replacement nominee. The Chairman asked that a letter of thanks be sent to Professor Dufton expressing the Committee's appreciation for his services to the corporation.

5. DIRECTORS' INTERIM REPORTS Professor Bailey referred to the following matters in his interim report: 5.1. 5.2. 5.3. Key Performance Indicators ­ Details of the Observatory's Key Performance Indicators (KPI) and trends in various performance indicators for past years are detailed in the Report. Armagh Robotic Telescope ­ Trinity College Dublin student Niall McGlynn is carrying out a final-year evaluation research project that involves measuring the light curves for at least two variable stars using the Robotic Telescope. DCAL Grant for Financial Year 2011/2012 ­ Following the announced draft budget, the corporation was awarded a total of ё1,953k resource funding for 2011/2012 and zero capital funding. For 2011/2012 the breakdown of non-cash costs between the two sides of the organization is estimated as ё275k for the Planetarium (corresponding to Depreciation costs of ё231k and Pension costs of ё44k) and ё200k for the Observatory (corresponding to Depreciation costs of ё119k and Pension costs of ё81k). The Directors agreed that the remaining revenue (i.e. cash) budget should be split so that the Planetarium receives ё463k and the Observatory ё1,015k - this is close to the historic split between the two sides of the organization. DCAL had also provided an uplift of ё30k in the corporation's non-cash budget as a result of the 2011 June monitoring round. The Observatory also was awarded an uplift of ё37k from the 2011 October monitoring round. The funding will used to strengthen the Observatory's primary research function, carrying out urgent conservation on damaged and deteriorating books, buildings maintenance and the development of the Observatory's Science in the Community programme. Staff and Staff Movements ­ (a) Ms Elizabeth (Libby) McKearney began work in 2011 September in her role as EU-UNAWE Project Manager, (b) The Chair of the Collaborative Provision Group in QUB has awarded all the senior astronomers Recognized Teacher status for a five-year period from 2011 September, (c) Dr Gavin Ramsay has come to the end of his threeyear tenure as Chair of the UK WHT/INT Time Allocation Panel and has been appointed Chairman of the STFC Panel for the Allocation of Telescope Time (PATT), (d) Dr Stefano Bagnulo is now part of the Isaac Newton Group of Telescopes (ING) Time Allocation Group (TAG), (e) Ms Alison Neve, having passed her final Accounting Technicians Ireland (ATI) examinations has become a member of that Institute, (f) The current Lindsay Scholar, PhD Student Ms GrАinne Costigan has successfully applied for a visiting position to study at the European Southern Observatory Headquarters in Garching, Germany for the period 2011 December 1 to 2012 November 30, (g) PhD student Tom Barclay, registered at University College London, has submitted his PhD, (h) Lawrence Young (Joint Administrator) and Geoff Coxhead (Computer Software and Hardware Support Engineer) have both retired from the corporation, (i) Four of the five students recruited for entry to the PhD programme started in 2011 Autumn. One student unfortunately failed to achieve the necessary qualifications to start the programme. Research, Conferences, Training, Grants, Environmental Studies and Meteorology 5.5.1. Advances in Astronomy and Astrophysics ­ (a) Main Belt Asteroids in Resonance with Ceres and Vesta ­ Apostolos Christou reports that the co-orbital resonance, otherwise known as 1/1 mean-motion resonance, is a ubiquitous feature, which in the case of our solar system can be used as a tracer of its past evolution, (b) In an ongoing collaboration, Apostolos Christou and Paul Wiegert (University of Western Ontario, Canada), have searched for main-belt asteroids in the 1/1 resonance with the