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Astronomical Society of the Pacific Conference Series-Instructions
for Authors Using Microsoft Word


Lisa B. Roper and Enid L. Livingston

Astronomical Society of the Pacific Conference Series, N221 ESC,
Brigham Young University, Provo, Utah 84602-4463, USA

J. Ward Moody

Department of Physics and Astronomy, Brigham Young University, N484
ESC, Provo, Utah 84602-4463, USA

Abstract. This guide is designed to be used with the ASPCS Paper
Template for non-LaTeX users in preparing papers for the proceedings of
conferences published with the Astronomical Society of the Pacific
Conference Series. (Last revised 11-06.)


General Introduction

Chapters in the ASP Conference Series (ASPCS) are normally created and
formatted in LaTeX[1]; however this template is for MS Word users and the
paragraph formats are built in. Please use only the included styles to
format your paper. These styles are accessed by opening the Styles and
Formatting pane (under the Format pull-down menu); at the bottom of the
pane, in the "Show" pull-down menu, select "Available formatting." Please
follow the template's styles carefully (e.g., noting that the style for the
first paragraph in a section is different than the second). Because this
Word template is a new development for the ASPCS, please contact Lisa Roper
(aspcstech@byu.edu) with any formatting problems so the template can be
improved.
The editors may modify electronic manuscripts as necessary to ensure
that they conform to the series standards for producing the final PDF file
for electronic publishing.
Please consult the editor regarding appropriate page length and other
items which may be specific to this particular volume.
Further general instructions for ASPCS authors may be found online at
www.aspbooks.org/author_information.

Formatting Specifics for MS Word Users

ASPCS Paper Template

It is essential to use and carefully follow the styles in the file "ASPCS
Paper Template.dot." To properly use the template without revising it,
please copy the template to your user templates directory. By default,
this directory is C:\Documents and Settings\username\Application
Data\Microsoft\Templates. The Normal.dot template should also be located
in that directory. If it is not, find the proper directory in Microsoft
Word under Tools, Options, File Locations. The correct directory is the
one listed next to User Templates.
To open a document based on the template, go to File, New. Under
Templates, select On my Computer. The custom template should then appear
under the General tab.
To maintain consistency of style between papers, please use only the
included styles to format your paper, as opposed to using direct
formatting. These are accessed by opening the Styles and Formatting pane
(under the Format pull-down menu); at the bottom of the pane, in the "Show"
pull-down menu, select "Available formatting." Please follow the
template's styles carefully.

Page Dimensions

Paper dimensions must be letter size (8.5 x 11 inches). Margins are set
for ASP style. All text and images must fall within the margins, with all
printed matter being 5.25 inches wide and 8.625 inches high.

Author Names and Affiliations

The format for co-author names in this series is to group them by
affiliation. The affiliation should include the full mailing address. For
a long list of authors from different institutions, an alternative
footnoted method may be used. See the "ASPCS Instructions for Authors
Using LaTeX 2e Markup" (hereafter "LaTeX Author's Instructions"), pages 6-
7, for specific examples.[2]

Figures, Tables, and Mathematics

Figures and Captions

Figures should be created in graphics software that can create files with
at least 300 dpi resolution, and they should be created at approximately
the desired reproduction size. High resolution images are crucial for
quality printing. Preferred formats are EPS or TIF. Other formats, such
as PSD, PDF, PICT, JPG/JPEG and GIF, may present problems when the volume
is printed and should not be used. (If these formats must be used, save
PSD files with active text layers, do not flatten, do not rasterize text
layers. JPG/JPEG files must be saved with the least amount of compression.
GIF files usually print poorly.)
Figures may be embedded in the MS Word document for placement (please
center all figures between the margins), or you may create a blank space
holder approximately the size of the figure, with the figure caption placed
below the space. Either way, please send the figures as separate, named
electronic files.

Figure 1. Blank space holder for B&W figure. Justify the caption with
0.25-inch indents left and right.

Line drawings (strictly black and white images) should be saved at a
higher resolution (at least 800 dpi) to avoid pixilation or jaggedness.
Hairlines must have a minimum .25 line weight. Line drawings should be
labeled on the ordinate and abscissa with the parameter or variable being
measured, the units of measure, and the scale. Scales with large or small
numbers should be presented as powers of 10. Definitions of symbols should
usually appear in the figure legend and not in the figure. Simple symbols
(circles, squares, triangles, and diamonds: solid or open) reduce well.
Captions are centered underneath the figure, indented 0.25 inch each
side.
For complete information and rules regarding figures, please review the
guidelines for ASPCS authors at www.aspbooks.org/author_information, as
well as the LaTeX Author's Instructions (pp. 21-23), and information from
the printer at http://dx.sheridan.com/guidelines/digital_art.html.

Tables

Tables should supplement, not duplicate, the text. They should be numbered
in the order of their citation in the text. Keep the tables as simple as
possible, with single horizontal lines above and below the column headings
and a third horizontal at the bottom of the table; don't use vertical rules
for separating the columns or for table borders. The caption goes at the
top of the table.

Table 1. A table with subdivided column headings
|Target |Type |[pic] |
| | |[km s1] |
| | |Measured |Adopted |
|BH Cep |HAe/Be |97±8(8); 97±5(7); |97 |
| | |98±6(11) | |
|49 Cet |Vega-li|183±9(4); 187±4(3) |186 |
| |ke | | |
|[pic] |[pic] |[pic] |[pic] |
|HD |Vega-li|17±3(5), 16±2(6); |15 |
|233517 |ke |15±2(24) | |


Mathematics

Number any displayed equations sequentially; use the MS equation editor or,
for more control, MathType or another MS add-in. Please use SI units.

References

In the Text

Follow the standard author-year system. ASPCS does not italicize "et al.".

Single Author Author name followed by year in parentheses, as in Abt
(1990), or author and year both in parentheses (Abt 1990).

Two Authors Author names separated by an ampersand (no comma) are not to
be abbreviated subsequently to "Author1 et al." Within parentheses use
"(Author 1 & Author2 1999)".

Three Authors When first mentioned in text use the format "Author1,
Author2, & Author3 (year)" (note comma before ampersand). Subsequently
abbreviate to "Author1 et al."; when authors and year are both within
parentheses use "(Author1, Author2, & Author3 1999)" or "(Author1 et al.
1999)".

More than Three Authors. Use the format "Author1 et al."; within
parentheses, use "Author1 et al. 1999)".

Citing Multiple Works Inside parentheses, citations are separated by a
semi-colon: "(Biretta, Lo, & Young 1982; Forrest et al. 1987; Lee 1995)".
Outside of parentheses, use commas: "According to Biretta, Lo, & Young
(1982), Forrest et al. (1987), and Lee (1995), there is strong evidence to
suggest that."

Citing another chapter in the same volume In the text use the following
format, e.g., "(Hewins et al., this volume)". Make no entry in the list of
references.

Reference List

Care should be taken that each literature citation in the manuscript has
its counterpart in the reference list and vice versa. Carefully check the
accuracy of the references: author(s), date, volume and page number.
The reference format is author, year, journal, volume, and page; ASPCS
format is no comma after author name(s), no trailing period at the end of
the reference, and the entire reference is set in the same typeface (no
italic, no bold).

Chapter in a book Author names, year, in Book Title, ed(s) name(s),
(place of publication: publisher), start page number

Citing an abstract from the conference Author name(s) 2004,
http://www.lpi.usra.edu/meetings/lpsc2004/pdf/XXXX.pdf

For papers with more than eight authors, the last name and initials of
the first author only should be listed, followed by a comma and et al.
References listed as et al. are grouped together after multi-authored
papers.

Sample Formats

Fleming, T., Schmitt, J., & Griampapa, M. 1995, ApJ, 450, 401
Hewins, R. H., Jones, R. H., & Scott, E. R. D. 1996, Chondrules and the
Protoplanetary Disk (Cambridge: Cambridge Univ. Press)
Krot, A. N., Sahijpal, S., McKeegan, K. D., Weber, D. Greshake, A.,
Ulyanov, A. A., Hutcheon, I. D., & Keil, K. 1999, Meteorit. Planet.
Sci., 34. Suppl., A68
Misawa, K., & Nakamura, N. 1996, in Chondrules and the Protoplanetary Disk,
eds. R. H. Hewins, R. H. Jones, & E. R. D. Scott (Cambridge: Cambridge
Univ. Press), 99
Mostefaoui, S., Marhas, K. K., & Hoppe, P. 2004, Lunar Planet. Sci., 35,
1593
Reipurth, B., & Olberg, M. 1991, A&A, 246, 535
Reipurth, B., Yu, K. C., Rodriguez, L. F., Heathcote, S., & Bally, J. 1999,
A&A, 352, L83
Zinner, E. K. 2003, in Meteorites, Comets, and Planets, ed. A. M. Davis,
Vol. 1, Treatise on Geochemistry, eds. H. D. Holland & K. K. Turekian
(Oxford: Elsevier), 17

Journal Abbreviations to Use in References.

Astronomical Journal (AJ)
Annual Review of Astronomy and Astrophysics (ARA&A)
Astrophysical Journal (ApJ)
--, Supplement Series (ApJS)
Applied Optics (Appl.Optics)
Astrophysics and Space Science (Ap&SS)
Astronomy and Astrophysics (A&A)
--, Supplement Series (A&AS)
Astronomicheskii Zhurnal (AZh)
Bulletin of the AAS (BAAS)
Earth and Planetary Science Letters (Earth Planet. Sci. Lett.)
Geochimica et Cosmochimica Acta (Geochim. Cosmochim. Acta)
Journal of the RAS of Canada (JRASC)
Memoirs of the RAS (MmRAS)
Meteoritics & Planetary Science (Meteorit. Planet. Sci.)
Monthly Notices of the RAS (MNRAS)
Nature
Physical Review A: General Physics (Phys.Rev.A)
Physical Review B: Solid State (Phys.Rev.B)
Physical Review C (Phys.Rev.C)
Physical Review Letters (Phys.Rev.Lett)
Publications of the ASP (PASP)
Publications of the ASJ (PASJ)
Quarterly Journal of the RAS (QJRAS)
Science
Sky and Telescope (S&T)
Soviet Astronomy (Soviet Ast.)
Space Science Reviews (Space Sci.Rev.)
Zeitschrift fЭr Astrophysik (ZAp)

Acknowledgments. We thank the organizers of this conference for their
untiring efforts. (Include before references.)


References

The following are sample references only:

Djorgovski, S. G., & Williams, R. D. 2006, in "From Clark Lake to the Long
Wavelength Array," ed. N. E. Kassim, M. R. Perez, W. Junor, & P. A.
Henning, ASP Conf. Ser. 345, 517
Fleming, T., Schmitt, J., & Griampapa, M. 1995, ApJ, 450, 401
Hewins, R. H., Jones, R. H., & Scott, E. R. D. 1996, Chondrules and the
Protoplanetary Disk (Cambridge: Cambridge Univ. Press)
Misawa, K., & Nakamura, N. 1996, in Chondrules and the Protoplanetary Disk,
eds. R. H. Hewins, R. H. Jones, & E. R. D. Scott (Cambridge: Cambridge
Univ. Press), 99
Reipurth, B., Yu, K. C., Rodriguez, L. F., Heathcote, S., & Bally, J. 1999,
A&A, 352, L83

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[1] http://www.aspbooks.org/author_information/#3
[2] http://www.aspbooks.org/author_information/#3

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(space holder) max width 5 inches




SEND SEPARATE, NAMED FIGURE FILES, even if you insert the figure in the
text for preferred placement.