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Health and Safety Policies and Procedures



This policy was adopted by the Board of Directors of Armagh Credit Union
Limited.



Signed:-

Position ________________


Position ________________







Date:


Health and Safety
policy statement

Health and Safety at Work (NI) Order 1978

This is the Health and Safety Policy Statement of


Our statement of general policy is:

to provide adequate control of the health and safety risks arising from our
work activities;
to consult with our staff on matters affecting their health and safety;
to provide and maintain safe equipment;
to ensure safe handling and use of substances;
to provide information, instruction and supervision for staff; to ensure
all staff are competent to do their tasks, and to give them adequate
training;
to prevent accidents and cases of work-related ill health;
to maintain safe and healthy working conditions; and
to review and revise this policy as necessary at least annually.









Responsibilities

Overall and final responsibility for health and safety is that of


Day-to-day responsibility for ensuring this policy is put into practice is
delegated to



To ensure health and safety standards are maintained/ improved, the
following
people have responsibility in the following areas


Name Responsibility
















All staff have to:
co-operate with management on health and safety matters;
not interfere with anything provided to safeguard their health and safety;
take reasonable care of their own health and safety; and
report all health and safety concerns to an appropriate person (as detailed
in this policy statement).

Health and Safety
risks arising from our work activities

Risk assessments will be undertaken by



The findings of the risk assessments will be reported to



Action required to remove/control risks will be approved by











will be responsible for ensuring the action required is implemented.






will check that the implemented actions have removed/reduced the
risks.

Assessments will be reviewed


or when the work activity changes, or when an incident occurs.
Consultation
with staff



Consultation with staff is provided by


Safe equipment





will be responsible for identifying all equipment/plant needing
maintenance.



will be responsible for ensuring effective maintenance procedures are drawn
up.



will be responsible for ensuring that all identified maintenance is
implemented.

Any problems found with equipment should be reported to

















Safe handling
and use of substances




will be responsible for identifying all substances which need a COSHH
assessment.






will be responsible for ensuring that all actions identified in the
assessments are
implemented.






will be responsible for ensuring that all relevant employees are informed
about the
COSHH assessments.



Assessments will be reviewed






or when the work activity changes, or when an incident occurs.

Information, instruction
and supervision

The Health and Safety Law in NI poster is displayed in



Health and safety advice is available from




Supervision of trainees will be arranged/undertaken/monitored by





is responsible for ensuring that our staff working at locations under the
control
of other staff, are given relevant health and safety information.
Competency for tasks
and training

Induction training will be provided for all staff by


Job specific training will be provided by


Specific jobs requiring special training are
















Training records are kept in





Training will be identified, arranged and monitored by














Accidents, first aid and
work-related ill health



The first aid box(es) is/are kept at



The appointed person(s)/first aider(s) is/are


All accidents and cases of work-related ill health are to be recorded in
the accident book. The book is kept in









is responsible for reporting accidents, diseases and dangerous occurrences
to the
enforcing authority.

Monitoring


To check working conditions, and ensure safe working practices are being
followed





















is responsible for investigating accidents.



is responsible for investigating work-related causes of sickness absences.





is responsible for acting on investigation findings to prevent a
recurrence.

Emergency procedures
- fire and evacuation






is responsible for ensuring the fire risk assessment is undertaken and
implemented.

Escape routes are checked every


Fire extinguishers are maintained and checked every



Alarms are tested every




Emergency evacuation will be tested every






Fire drills are done every














Company name: Armagh Credit Union Date
assessment was carried out:

Date of next review:
Assessment carried out by:


| | | | | | | |
| | | | | | |Done |
| | | | | | | |
|Slips and Trips |Staff and visitors |Good general | |All staff to |From now on | |
| |may be injured if |housekeeping. | |monitor and report | | |
| |they trip over |All areas well | |to Assistant | | |
| |objects or slip on |lit, including | |Manager | | |
| |spillages. |stairs. | | | | |
| | |No trailing leads | | | | |
| | |or cables. | | | | |
| | |Staff keep their | | | | |
| | |work areas clear, | | | | |
| | |eg no boxes left | | | | |
| | |in walkways, | | | | |
| | |deliveries stored | | | | |
| | |immediately. | | | | |
| | |Offices cleaned 3 | | | | |
| | |times/week. | | | | |
| | | | | | | |
| | | | | | | |
|Manual handling |Staff risk injuries |Remind staff that |. |Manager/ |From now on | |
|of paper, office |or back pain from |they should not | |Assistant Manager | | |
| |handling heavy / |try to lift | | | | |
|equipment etc. |bulky objects, eg |objects that look | | | | |
| |deliveries of paper.|or appear too | | | | |
| | |heavy to handle | | | | |
| | |High shelves for | | | | |
| | |light objects | | | | |
| | |only. | | | | |
| | | | | | | |
|Working at height|Falls from any |Staff stand on | |Manager/ |From now on | |
| |height can cause |suitabke steps to | |Assistant Manager | | |
| |bruising and |file on high | | | | |
| |fractures. |shelves, put up | | | | |
| | |decorations etc. | | | | |
| | |Internal windows | | | | |
| | |cleaned by | | | | |
| | |contractor | | | | |
| | | | | | | |
|Display Screen |Staff risk posture |DSE training and |Manager/Assis|Manager/ |From now on | |
|Equipment (DSE) |problems and pain, |assessments of |tant Manager |Assistaqnt Manager | | |
| |discomfort or |workstation from |to monitor to| | | |
| |injuries, eg to |CD ROM carried out|ensure staff | | | |
| |their hands/arms, |by all new |continue to | | | |
| |from overuse or |starters early on |get breaks | | | |
| |improper use or from|in induction. Any |away from the| | | |
| |poorly designed |actions done ASAP.|computer. | | | |
| |workstations or work| | | | | |
| |environments. |Reassessment to be| | | | |
| |Headaches or sore |carried out at any| | | | |
| |eyes can also occur,|change to work | | | | |
| |eg if lighting is |feature, eg | | | | |
| |poor. |equipment, | | | | |
| | |furniture or the | | | | |
| | |work environment | | | | |
| | |such as lighting. | | | | |
| | |Workstation and | | | | |
| | |equipment set to | | | | |
| | |ensure good | | | | |
| | |posture and to | | | | |
| | |avoid glare and | | | | |
| | |reflections on the| | | | |
| | |screen. | | | | |
| | |Shared | | | | |
| | |workstations are | | | | |
| | |accessed for all | | | | |
| | |users. | | | | |
| | |Work planned to | | | | |
| | |include regular | | | | |
|Electrical | |breaks or change | | | | |
| | |of activity. | | | | |
| | |Lighting and | | | | |
| | |temperature | | | | |
| |Staff could get |suitably | | | | |
| |electrical shocks or|controlled. | | | | |
| |burns from using |Adjustable blinds | | | | |
| |faulty electrical |at window to | | | | |
| |equipment. |control natural | | | | |
| |Electrical faults |light on screen. | | | | |
| |can also lead to |Eye tests provided| | | | |
| |fires. |for those who need| | | | |
| | |them, dutyholder | | | | |
| | |to pay for basic | | | | |
| | |spectacles for VDU| | | | |
| | |use (or portion of| | | | |
| | |costs in other | | | | |
| | |cases). | | | | |
| | |Laptop users | | | | |
| | |trained to carry | | | | |
| | |out own DSE | | | | |
| | |assessment for use| | | | |
| | |away from office. | | | | |
| | |When at office, | | | | |
| | |laptop to be used | | | | |
| | |with docking | | | | |
| | |station and | | | | |
| | |screen, keyboard | | | | |
| | |and mouse. | | | | |
| | | | | | | |
| | |Staff trained to | | | | |
| | |spot and report | | | | |
| | |(Manager/ | | | | |
| | |Assistant | | | | |
| | |Managerr) any | | | | |
| | |defective plugs, | | | | |
| | |discoloured | | | | |
| | |sockets or damaged| | | | |
| | |cable / equipment.| | | | |
| | | | | | | |
| | |Defective | | | | |
| | |equipment taken | | | | |
| | |out of use safely | | | | |
| | |and promptly | | | | |
| | |replaced. | | | | |
| | |Staff told not to | | | | |
| | |bring in their own| | | | |
| | |appliances, | | | | |
| | |toasters, fans | | | | |
| | |etc. | | | | |
| | | | | | | |
| | | |Check that |Manager/ Assistant |From now on | |
| | | |identified |Manager | | |
| | | |actions from | | | |
| | | |self-assessme| | | |
| | | |nts are | | | |
| | | |followed up | | | |
| | | |ASAP. | | | |
| | | | | | | |
| | | |Tell staff |All Staff |From now on | |
| | | |that they are| | | |
| | | |to inform | | | |
| | | |their | | | |
| | | |manager/assis| | | |
| | | |tant manager | | | |
| | | |of any pain | | | |
| | | |they have | | | |
| | | |that may be | | | |
| | | |linked to | | | |
| | | |computer use | | | |
| | | | | | | |
| | | | | | | |
| | | | | | | |
| | | |Remind laptop|Manager/ Assistant |From now on | |
| | | |users to |Manager | | |
| | | |carry out | | | |
| | | |regular DSE | | | |
| | | |Assessment to| | | |
| | | |avoid |All staff | | |
| | | |problems and | | | |
| | | |identify any | |From now on | |
| | | |issues. | | | |
| | | | | | | |
| | | | | | | |
| | | | | | | |
| | | | | | | |
| | | | | | | |
|Stress |All staff could be |Staff understand |Remind staff |Manager/ Assistant |From now on | |
| |affected by factors |what their duties |that they can|Manager | | |
| |such as lack of job |and |speak | | | |
| |control, bullying, |responsibilities |confidentiall| | | |
| |not knowing their |are. |y to manager | | | |
| |role etc. |Staff can talk to |or supervisor| | | |
| | |supervisors or |(on a | | | |
| | |manager if they |no-blame | | | |
| | |are feeling unwell|basis) if | | | |
| | |or ill at ease |they are | | | |
| | |about things at |feeling | | | |
| | |work. |unwell or ill| | | |
| | |'No bullying' |at ease | | | |
| | |policy. |because of | | | |
| | | |work. | | | |
| | | | | | | |
|Lone working |Staff could suffer |Staff write visit |Whereabouts |Manager/ Assistant |From now on |----- |
| |injury or ill health|details in office |of staff 'out|Manager | | |
| |while out of the |diary and give a |of the | | | |
| |office, eg when |contact number. |office' to be| | | |
| |visiting clients' |Staff not |monitored by | | | |
| |offices, or while |returning to the |office-based | | | |
| |working lone in the |office after a |staff. | | | |
| |office. |visit call in to | | | | |
| | |report this. | | | | |
| | |Staff check all | | | | |
| | |areas, including | | | | |
| | |toilets, before | | | | |
| | |locking up at | | | | |
| | |night. | | | | |
| | | | | | | |
|Fire |If trapped, staff |Working with |Ensure the |Manager/ Assistant |From now on |---- |
| |could suffer fatal |landlord, fire |actions |Manager | | |
| |injuries from smoke |risk assessment |identified as| | | |
| |inhalation / burns. |done, see |necessary by | | | |
| | |www.fire.gov.uk/wo|the fire risk| | | |
| | |rkplace+safety/ |assessment | | | |
| | |and necessary |are done. | | | |
| | |action taken. | | | | |








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-----------------------


















The Staff Room.

The Assistant Manager.

The Assistant Manager.

The Assistant Manager.

The Assistant Manager Health & Safety

The Assistant Manager.

The Manager.

The Assistant Manager

The Manager & Board of Directors in writing.

The Board.

The Assistant Manager.

The Manager.

Annually.

Weekly staff meetings or training if necessary.

The Manager via an annual PAT (Portable Equipment
Testing) Report.

The Manager.

The Assistant Manager.

The Manager & Board of Directors in writing.

The Assistant Manager.

The Manager.

The Assistant Manager.

Annually.

The Assistant Manager.

The Assistant Manager.

The Main Office.

The Manager.

Shredder
Photocopier
Scanner
General electric equipment

arrangements

At the counter.

Maeve Guy

The Main Office.

The Assistant Manager.

The Assistant Manager.

The Staff Liaison Officer, reporting to the Board Staff Liaison Officer.

The Board Staff Liaison Officer.

The Assistant Manager.

Month.

Year.

Year.

Quarterly.

The Assistant Manager.

Our statement of general policy is:

Armagh Credit Union

Health and Safety at Work (NI) Order 1978

Risk Assessment for an
Office-based Business

Every 6 Months.