Документ взят из кэша поисковой машины. Адрес оригинального документа : http://star.arm.ac.uk/~jgd/outgoing/Armagh_CU/PDF/Internet_Policy.pdf Дата изменения: Fri Dec 18 12:10:56 2015 Дата индексирования: Sun Apr 10 11:36:22 2016 Кодировка: Поисковые слова: информация

Armagh Credit Union

Use of and access to Electronic Mail and the Internet
This policy was adopted by the Board of Directors of Armagh Credit Union Limited.
Signed:-

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Position ________________ Position ________________

Date:

Armagh Credit Union is authorized and regulated by the Financial Conduct Authority and Prudential Regulation Authority: Registration Number 593925 : Version Dec2015


Armagh Credit Union

Contents 1. Purpose 2. Scope 3. Policy 4. Management's Right to Access Information 5. Personal use of Credit Union's Computers & Email 6. Prohibited Access to the Internet and Content of E-Mail Communications 7. Summary

Armagh Credit Union is authorized and regulated by the Financial Conduct Authority and Prudential Regulation Authority: Registration Number 593925 : Version Dec2015


Armagh Credit Union

1. Purpose
The purpose of this policy is to define the way in which electronic communications are managed in Armagh Credit Union, (the credit union) and the rights and responsibilities of all employees, officers and volunteers.

2. Scope
The policy applies to all employees, officers and volunteers of the credit union. It covers internet, email usage, voice mail and phone calls, the rules regarding information technology (IT) systems and the credit union right to monitor such activity.

3. Policy
Armagh Credit Union's policy regarding computer access to the Internet, electronic mail ("email") and voicemail messages sent or received by the credit union employees, officers and volunteers using the credit union's equipment or systems is set forth below. This policy applies to all credit union provided computers, e-mail and other systems, including both internal communications (between or among credit union users), as well as external messages using proprietary systems or the Internet. Every employee, officer and volunteer has a responsibility to maintain the Armagh's Credit Union's image, to use these electronic resources in a productive manner and to avoid placing the credit union at risk for legal liability based on their use. Use of Armagh Credit Union provided systems in violation of this policy may result in disciplinary action, up to and including termination of employment and officership.

4. Management's Right to Access Information
Armagh Credit Union's computer systems and e-mail systems are business tools for business communications. The credit union owns the systems and all accounts. Accordingly, there is no guarantee of privacy with data, messages, or other information stored on the computers such as e-mail. Armagh Credit Union expects each person to use individually chosen passwords to access a computer or e-mail systems, thus protecting messages from intrusions by third parties. The Board, however, may access the contents of computer systems, including e-mail communications, within its discretion. The credit union may make periodic unannounced inspections of the computer system provided to you, including but not limited to, any e-mail or other data, messages, or other information stored on the computer systems, so employees, officers and volunteers should treat their computer systems and e-mail as they would other shared filing systems. All information, including e-mail on the credit union's equipment or media are discoverable in litigation in the same manner as paper files, subject only to specific exceptions, such as the solicitor-client privilege. As a result, the contents of information such as e-mail may be disclosed within the credit union without your permission. Therefore, you should not assume that such messages are confidential or private. Back-up copies of e-mail may be maintained and referenced for business, legal, or other reasons. "Deleting" e-mail messages at the desktop does NOT automatically make messages inaccessible.

5. Personal Use of Credit Union Computers and E-Mail
Because Armagh Credit Union provides computers and e-mail, and other systems to assist you in the performance of your job, you should use them for official credit union business. Some
Armagh Credit Union is authorized and regulated by the Financial Conduct Authority and Prudential Regulation Authority: Registration Number 593925 : Version Dec2015


Armagh Credit Union incidental personal use of the credit union's computers and access to the Internet is allowed. Incidental and occasional personal use of e-mail/internet is also permitted at the credit union's discretion, but these messages will be treated as discussed above. Armagh Credit Union reserves the right to access and disclose as necessary all data, information, and messages stored in or sent over its computer, e-mail and other systems, without regard to content. Because your personal e-mail messages may be accessed by Board without prior notice, and because e-mail messages are often retained for long periods and forwarded to unintended recipients, you should not use e-mail to transmit any messages that you would not want read or heard by a third party. All users should communicate via e-mail as they would in a public meeting. E-mail and voicemail users should exercise good judgement and common sense when creating and distributing messages. For example, you should not use the credit union's e-mail for gossip, including personal information about yourself or others, for forwarding messages under circumstances likely to embarrass the sender or recipient, or for emotional responses to business correspondence or work situations. Moreover, the dissemination of credit union e-mail messages to non-business recipients outside of the credit union is strictly prohibited.

6. Prohibited Access to the Internet and Content of E-Mail Communications
No employee, officer or volunteer should ever transmit any information on the Internet or any of the credit union's system that could be considered defamatory. In no event is any the credit union's computer to be used in any way to access or download material from any site on the Internet where the principal content of the material is sexually oriented, or where employees, officers and volunteers have reason to believe the information being accessed may be defamatory or irresponsible. Rules of legal and ethical conduct and non-discriminatory behaviour apply to e-mail. Use of the credit union's computers, or other systems in any way, which is sexually offensive or harassing, is expressly prohibited. All users are strictly prohibited from sending e-mail messages of a harassing, intimidating, offensive or discriminatory nature. Examples of forbidden communications include pornographic images, sexually-explicit messages, cartoons or jokes; unwelcome propositions; ethnic or racial slurs; hate mail; or any other harassment or disparagement of others based on their gender, race, sexual orientation, age, national origin or religious or political beliefs. Use of the credit union's computers, e-mail, or other systems for matters relating to guns or illegal activities, such as illegal drugs, is also strictly forbidden. Employees, officers and volunteers using the credit union's computers must respect the intellectual property rights and confidential information of both the credit union and other persons. Employees are prohibited by non-disclosure agreements from disclosing any confidential or property information regarding the credit union to any third party. Officers and volunteers are prohibited by the signing of the Secrecy Pledge from disclosing any confidential or property information regarding the credit union. Please be aware that this obligation encompasses any e-mail sent to third parties. In addition, employees, officers or volunteers may not republish or distribute any copyrighted, pirated or proprietary materials of another without the owner 's permission or as otherwise allowed by law, and are prohibited from accessing any third party computer system without the express authorization from the owner. Be particularly cautious about material that appears to be freely available over the Internet, because such availability may not mean that the material is in the public domain, and therefore free to any person to use.

Armagh Credit Union is authorized and regulated by the Financial Conduct Authority and Prudential Regulation Authority: Registration Number 593925 : Version Dec2015


Armagh Credit Union If you receive any offensive, unpleasant, harassing or intimidator messages via the credit union's email, you are requested to inform the Manager or the Staff Liaison Officer.

7. Summary 7.1 Acceptable Use
The use of the computing/network resources for personal purposes is permissible provided such use: · does not breach the rules on acceptable and unacceptable use; · is not detrimental to job responsibilities; · is not excessive; and · does not demean the reputation of the Armagh Credit Union;

7.2 Unacceptable Use
Examples of unacceptable use include the following: · The creation or transmission of any offensive, obscene or indecent images, data or other material, or any data capable of being resolved into obscene or indecent images or material; · The creation or distribution of any computer virus, worm, trojan or other software which might disrupt or degrade computer systems or networks; · The creation or transmission of defamatory material; · The transmission of material which infringes the copyright of another person; · The transmission of unsolicited commercial or advertising material; · Deliberate unauthorised access to facilities or services accessible via the internet; and · Deliberate activities with any of the following characteristics: wasting staff effort or network resources; corrupting or destroying other users' data; violating the privacy of others; disrupting the work of others; using the network in such a way that denies service to other users (for example, deliberate or reckless overloading of access links or of switching equipment); continuing to use software or hardware withdrawn from use because it is causing disruption to the network; failing to follow the housekeeping practices outlined in this policy; and excessive personal use resulting in interference with the user 's duties or studies This policy will be reviewed at least annually.
Armagh Credit Union is authorized and regulated by the Financial Conduct Authority and Prudential Regulation Authority: Registration Number 593925 : Version Dec2015