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Astronomical Data Analysis Software and Systems VII ASP Conference Series, Vol. 145, 1998 R. Albrecht, R. N. Hook and H. A. Bushouse, eds.

Keeping Bibliographies using ADS
Michael J. Kurtz, Guenther Eichhorn, Alberto Accomazzi, Carolyn Grant and Stephen S. Murray Smithsonian Astrophysical Observatory, Cambridge, MA 02138, Email: dmink@cfa.harvard.edu Abstract. Nearly every working astronomer now uses the NASA Astrophysics Data System Abstract Service regularly to access the technical literature. Several advanced features of the system are not very well used, but could be quite useful. Here we describe one of them. Astronomers can use the ADS to maintain their publication lists; a simple http link can bring a current bibliography at any time. In this paper we show how to form the link, how to include papers which ADS does not currently have, and how to deal with name changes. The ADS can be reached at: http://adswww.harvard.edu/

1.

Introduction

The NASA ADS Abstract Service (Kurtz et al. 1993) is now a standard research tool for the ma jority of astronomers; more than 10,000 different astronomers use it each month, more than 300,000 queries are made, and more than 30,000 papers are read. Most astronomers maintain an active list of their publications. Because ADS automatically (from the point of view of a user) obtains nearly all journal articles in astronomy, and many book and conference proceeding articles, it can automatically maintain publication lists for most astronomers. 2. Linking to a Personal Bibliography using ADS

Linking to a personal bibliography is very simple. For example the following links to Martha Hazen's bibliography. http://adsabs.harvard.edu/cgi-bin/abs connect?author=hazen,m. &aut syn=YES&nr to return=all This sets the author=last, first initial (author), turns on author synonym replacement (aut syn), and returns all papers in the database (nr to return). Should last name and first initial not be unique, or if other features are desired the query becomes somewhat more complex. If you want to specify the author middle initial in addition to the first initial, use exact author matching (&aut xct=YES): http://adsabs.harvard.edu/cgi-bin/abs connect?author=last,+f.m. &aut xct=YES&return req=no params&jou pick=NO 478

© Copyright 1998 Astronomical Society of the Pacific. All rights reserved.


Keeping Bibliographies using ADS

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Note that there can not be any spaces in the URL, so the "+" sign replaces spaces. Also, you can search for two different formats of author names by entering two author arguments, separated with a semicolon. This does not include the listing of parameters at the bottom of the page (return req=no params). Also it only returns articles from refereed journals (jou pick=NO). 3. Adding Papers into ADS

While ADS is reasonably complete for astronomy journal articles, it is missing many articles. To have a complete bibliography via ADS one needs but to add the missing articles into ADS. The following link gets the form interface for doing this: http://adsabs.harvard.edu/submit abstract.html Figure 1 shows a completed form. Note that, while abstracts are most welcome, they are not required for inclusion in the database. If one already has a bibliography, one may reformat it into the simple form shown in: http://adsabs.harvard.edu/abs doc/abstract format.html then submit the whole list (minus the papers already in ADS) via e-mail to ads@cfa.harvard.edu. 4. Dealing with Name Changes

Many people change their names during the course of their careers. In the example above Martha Hazen was M. Hazen, M. Liller, M. Hazen-Liller, and M. Hazen. ADS tracks these changes. If your name is not properly tracked by ADS, just send e-mail to ads@cfa.harvard.edu and list all the names you have published under. Your bibliography will then work properly, so long as the aut syn flag is set as YES. References Kurtz, M.J., Karakashian, T., Grant, C.S., Eichhorn, G., Murray, S.S., J.M., Ossorio, P.G., & Stoner, J.L. 1993, in ASP Conf. Ser., Astronomical Data Analysis Software and Systems II, ed. R. J. R. J. V. Brissenden & Jeannette Barnes (San Francisco: ASP), Watson, Vol. 52, Hanisch, 121


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Kurtz, Eichhorn, Accomazzi, Grant and Murray

Figure 1.

A completed submission form for ADS