Документ взят из кэша поисковой машины. Адрес оригинального документа : http://www.naic.edu/~emuller/minutes_ealfa_loc/minutes_29_04.txt Дата изменения: Thu Apr 29 22:46:44 2004 Дата индексирования: Sun Apr 13 00:42:06 2008 Кодировка: Поисковые слова: релятивистское движение

'not-minutes' for Fourth E-ALFA LOC meeting
Thursday 29th April

Present:
Chris S., Bob B., Steven T., A. Deshpande, Jose A., Eva R., Myrna G.,
Mikael L., Erik M.
Telecon:
Karen O.


Items from last minutes:

Phone cards:
Visitor Center is out of cards.
Option: people can get them from the control room

Jose' thinks that people should get the cards from the
Control Room and it not really the VC place to figure
these out.

ACTION: Chris will bring up the matter at the HOG meeting.
ACTION: Chris to talk with control room candy store to try
to guarantee ample cards during the meeting.
(Done)

Organisation of telecon systems:
System in library. Should test of Friday before
(i.e. communication both ways works)
ACTION: Karen + Chris - test system on the Friday 7th.
ACTION: Karen to advertise telecon numbers via email


Voting procedure:
Current favourite is via email, send the voting email to
Steve S. and Chris S.

ACTION: Chris S. to contact Mike N. to set up mailing alias
with Steve S. and Chris S. as recipients.
(Done)


Cafeteria times:
Cafeteria is informed about weekend plans. Need the
number of vegetarian participants.

Karen says an approximate total of 30 for catering, and
around 15 for vegetarian.

Myrna looks as though everything is in hand.


Coffee and snacks:
Jose' will co-ordinate with Carmen S. She will look
after Sat. Jose' looks after Sunday.


Accommodation issues:
ACTION: Eva to check that John Davis has a double bed.
(Done by Eva. He has a double bed.)

Collection box:
ACTION: Erik M - create collection box.


Minutes:
From Karen: There will be no formal minutes. Summaries
will be generated by the session leader, Karen is
responsible for recording notes during sessions and for
distributing these via emails, etc.

Presenters are encouraged to create a summary, which
will be distributed.


Hardware:
The library has the projectors and lap-top display.
It also has a blackboard, but the operation of this
should be checked.

ACTION: Chris + Karen to organize room layout, etc. on
Friday before the meeting starts.


------------------------------------------------------------------

Attendee numbers, accommodation and reimbursement:

~14 people to be reimbursed

ACTION: Bob B. - contact Martin Meyer (STScI) and ask him to register.

Reimbursement forms have been sent to those applying for it. We
can collect these forms at the meeting.

Eva R. says that a list exists which details who is applying
for reimbursement.

Session Chairs should remind people to get reimbursement forms
to Carmen S.

NB. people who are booked in for four nights get the fourth
free to avoid hassles with book-keeping of financing, etc.


--------------------

Airport collection and return:
Angel has worked out a pick-up schedule, Eva is in contact with
Angel on this.

ACTION: Eva to send the schedule to Karen O. When it is more
complete, to post on website. (Done)
ACTION: Eva to compose an informational list for departures
FROM observatory.

------------------------

Telecons:
If no-one notifies needing a telecon for a session, assume that
the arranged telecons are appropriate as-is.

------------------------

Nametags /folders:

Use Folders to distribute recent info handouts, pads, pens
etc.(?) Need nametags/visitor badge so that the guards can
identify attendees.

ACTION: Karen and Chris to work with Carmen S. to organize
nametags/folders. (Eva will assist if Caren is still absent)

Jose' says there is a big box of folders somewhere on site.

------------------------

Feeding the multitude.

Chris and Karen will sort out the drinks and snacks by the pool
(e.g. from Pueblo Extra) - NAIC pays for it, but collection box
will exist.

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Date and time of next meeting:

Wednesday 5th May, 11am.