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Дата изменения: Wed Apr 13 18:07:48 2005
Дата индексирования: Sun Apr 13 22:53:31 2008
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Поисковые слова: южная атлантическая аномалия
DFS Department internal procedure for issue of documentation
 [ ESO ]

DFS Department
Internal procedure for Issue of documentation




Each DFS Department official document has to be issued according to the following internal procedure. Documents to be distributed outside DMD division must also be issued according to the Technical Archive procedure.


Submitting a new official issue

An official issue corresponds to a complete version of a document to be configuration controlled, i.e. to be stored in a centralized and safe place, where any one can be sure to retrieve it even after several years. Draft or incomplete issues of documents are NOT handled by this DFS internal procedure.

For the first official issue:
for any following issue:

Naming a document file (electronic version)

If the document is only for DMD internal purpose, the file corresponding to the document it-self must be named "internal-number-Vi.ext", where "internal-number" is the document internal number (e.g. dfs-vol01-spe-237), Vi the issue number (e.g. V12) and "ext" the extension corresponding to the editor used (.doc or .dot for MSWord; .sdw or .sda for StarOffice; ...).

If the document is distributed outside DMD division, the file corresponding to the document it-self must be named "ESO-document-number-Vi.ext", where "ESO-document-number" is the ESO document number (e.g. vlt-spe-eso-19100-1836), Vi the issue number (e.g. V07) and "ext" the extension corresponding to the editor used (.doc or .dot for MSWord; .sdw or .sda for StarOffice; ...).


Approving an internal DFS Department document

Internal DFS Department documents need NOT be approved.


Distributing the new release

ALL official issues of DFS Department documents shall be passed in paper original version to the DMD secretary for registration and distribution. The author will receive a copy of the document. The original version will be stored into a specific folder corresponding to the volume number xx, and then classified by document type yyy and by chronological order zzzz (see definitions above).

Official documents issues shall only be distributed by the DMD division secretary.

Draft or incomplete issues of documents are NOT handled by the DMD division secretary.

As soon as the original paper version is given to the DMD secretary, the author must sent the corresponding electronic version of the document to the DFS Department QA manager, who will then publish it on the web. Naming conventions for document files must strictly be applied to enable the document issue to be directly accessible from the DFS Department Home Page.

in parallel, the DMD division secretary is responsible for updating the DFS Department document repository. This repository is described via EXCEL (TBC) and regularly published on the DFS Department Home Page.


Retrieving previous documents releases

First, have a look at the current DFS Department document repository content. Most of official issues are accessible on-line and can be downloaded.

You can also get any document internal number you wish to retrieve and ask the DMD division secretary to send you a paper copy.


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